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Certified Cloud for Government Agencies

What Successful Digitization Looks like for Government Agencies, Offices, and Public Institutions

Digitization simplifies and accelerates many processes and is playing an increasingly important role, particularly for government agencies, offices and public institutions – especially for citizens who want to be able to conduct their affairs from anywhere and at any time whenever possible. The digitization of processes can simplify many steps for everyone involved, but it also poses numerous challenges for organizations.

DRACOON helps you to digitize your processes, expand the range of services you offer, and protect your data to the maximum extent. Our system fulfills all of the relevant privacy and compliance guidelines and has received numerous prestigious certifications, making it easy for you to get started, because DRACOON:

  • Is a German solution built and operated in Germany and is therefore subject to Germany’s strict privacy laws
  • Features end-to-end encryption, including client-side encryption to maximize the protection of personal data and data with the highest security classification level – meaning that any files you send or save are protected to the maximum extent possible, because unlike with other solutions, you alone hold the key to decrypt them
  • Has obtained important certifications such as BSI C5 and ISO27001
  • Already enjoys the trust of references such as the Bavarian Institute for Municipal Data Processing, the Bavarian State Parliament, the City of Regensburg, the City of Fürth, and many more

Security Certifications and Seals Awarded to DRACOON

Send Emails of Any Size in Compliance with the GDPR

All employees have the ability to send or receive large files conveniently and securely via a download link. This means that unlike an e-mail account, DRACOON does not have any size limits. At the same time, every e-mail is GDPR-compliant, since the attachment and, if required, the e-mail body are converted into an encrypted download link.

Confidential Files
Stay Confidential

Through the role of data room manager, DRACOON allows departments to take control of managing their data rooms themselves. This not only reduces the IT department’s administrative workload, but also prevents access to confidential files such as payroll data.

Secure Access Anytime
from Anywhere

All employees can use DRACOON as a file service directly on their mobile devices via the native apps. This means they have secure and convenient access to all their files, even when out of the office.

Up-To-Date Documents
without Duplicates

Employees can all collaborate on files in DRACOON data rooms with internal employees or external partners. Thanks to the central and secure platform, everyone has access to the latest documents at all times, eliminating duplicates.

Maintain Control
over Your Data

In line with the principle of privacy by design, DRACOON features built-in client-side encryption. DRACOON offers maximum protection of both sent and saved files, because unlike with other solutions, the owner is the only person who has the decryption key.

Effectively Prevent Shadow IT

Every employee has their own personal home drive. This means companies can completely prohibit the use of USB flash drives or private cloud storage and effectively prevent shadow IT.

Both we and our customers often send large files. But before now, we either faced issues due to the quantity of data or we were left with an uneasy feeling as to whether our security precautions were truly sufficient. With DRACOON we know when and who has accessed our files and grant secure and simple access for all employees at any time, regardless of the device. Our employees felt “at home” very quickly thanks to the system having own design.

Government Agencies Can Use DRACOON to Easily and Securely Digitize Their Processes

When it comes to the digitization of government agencies, offices, and public institutions, it’s important to remember:
Government agencies possess extremely sensitive data that must be handled with the utmost care. DRACOON is a GDPR-compliant cloud with end-to-end encryption that, thanks to its certifications, is easy to implement and offers a wide range of possible applications.

Use Case: File Service with S3 Object Storage

Modern cities and communities rely on S3 technology and object storage, because in the future, the file service will be based on object storage. The decisive factor is that Object Storage offers a far better price/performance ratio in terms of scalability and back-up than "old" storage technologies.

Your advantage with DRACOON:
The connection of the Object Storage (S3) is done by a configuration that the admin carries out independently within DRACOON. Thus all data is stored exclusively within the administration network.

Read the Success Story about the City of Regensburg that uses DRACOON as a Secure File Service with S3 Object Storage.

Use Case: Data Transfer in Compliance with Privacy Law

Many cities and municipalities often use municipal associations to provide public services, e.g. for traffic violations (speed cameras). This personal data must be transferred to the municipal authorities for enforcement purposes quickly and securely.

Your advantage with DRACOON:
The municipal association can upload the files directly to a protected data room via a file request (upload link) that only the relevant civil servant has access to for further processing. In addition to images, it is obviously also possible to send other documents such as scans, plans, or even time-dependent bidding documents.

Use Case: Data Transfer of Large Files

In modern administrations, large amounts of data are regularly sent. A smooth delivery is therefore very important. The number of mobile users is also increasing. Therefore, government employees need a simple solution to securely store, send and receive large files - even when they are on the road.

Your advantage with DRACOON:
With DRACOON employees can send large files fast and secure via share link: They can individually set how long the file should be available, whether it is protected with a password or whether the number of downloads is limited. A link can also be sent to securely upload large and small files. As soon as the files have been uploaded, you can be notified by email.

Read here the Success Story with the Municipal Computer Center Minden-Ravensberg / Lippe (krz) about the Transfer of Large Files.

Use Case: Data Storage in Compliance with Privacy Law

Most government agencies possess a great deal of statistical data that they must save securely and in compliance with the law.

Your advantage with DRACOON:
You can save statistical data encrypted on the client side in DRACOON data rooms. Assign appropriate access rights to your employees so that only authorized individuals have access to the data rooms.

Use Case: Project Work

Large projects, such as construction projects, for example, require project data rooms for large amounts of data that employees and external partners and service providers need to have access to.

Your advantage with DRACOON:
You can give all of the participants access to the files via DRACOON with the appropriate access rights. You can also specify that the access granted to external partners and service providers expires after a certain period of time. To make collaboration even easier, DRACOON for Windows and Mac allows you to integrate the data rooms directly into the Explorer/Finder – meaning all of the project participants can work on the files directly “in the cloud” using all of their local applications.

Read the Success Story about DRACOON as a Secure Collaboration Platform for REWAG.

Use Case: Communication with Citizens

The GDPR has made communicating with citizens by e-mail more complicated, since e-mails are considered unencrypted and therefore sending attachments containing personal data (e.g. a person’s address) is not permitted.

Your advantage with DRACOON:
With DRACOON for Outlook, you can integrate DRACOON directly into Microsoft Outlook as an add-in. This automatically converts attachments into a GDPR-compliant download link that you can also secure with a password.

Use Case: Schools

Teachers should provide students with learning materials in digital form so that they no longer need to be printed out.

Your advantage with DRACOON:
Teachers can permanently save educational materials in personal data rooms and can also set up data rooms for departments that are used to jointly manage a collection of educational materials. In addition, teachers can create individual data rooms for their own classes which students can access to download the relevant classroom materials.

Read the Success Story about the City of Regensburg that uses DRACOON as a Secure File Service for Schools.

Use Case: Files with the Highest Security Classification Level

Every government agency has files classified at the highest security level that require special protection.

Your advantage with DRACOON:
Thanks to the granular user and rights system, only authorized users have access to these files. Protect this data further using the built-in client-side encryption, so that it is saved as securely as possible and cannot be accessed by third parties.

TRY DRACOON TODAY

10 users and 10 GB – free forever.
Save and share your files in a GDPR-compliant manner for an unlimited period of time!

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