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DRACOON’s User and Rights Management:
The Data Sovereignty Lies in Your Hands

As a business solution, we designed DRACOON to fully meet enterprise needs so that companies always retain control over their data.

An example of this is that you can create any number of top-level data rooms as well as lower-level data rooms within them – allowing you to replicate any corporate organizational structure.

In addition, you define individually for each data room who gets internal and external access to your data and to what extent. In this way, you ensure that certain people, for example, only have read rights, while others can also edit and delete data. In this way, the IT department retains organizational sovereignty, but can also be completely locked out of access to certain data rooms, such as salaries, balance sheets, and so on.

Furthermore, all users and data can be limited in their availability for a limited period of time. The integrated reporting tool with audit log also provides you with information about all file accesses at any time. 


How to create a appropriate structure for your company

How to create a appropriate user rights and group structure 

Users, Roles, and Rights

DRACOON entire system of administration is based on a built-in role-based authorization concept. This role-based approach allows companies to transfer management of departmental data directly to the relevant departments, which can then manage access to their files themselves.

The five roles are:

  • Configuration Manager: Can modify system settings (general activation of client-side encryption, Active Directory connection, authentication methods, etc.)
  • User Manager: Can manage users (create, edit, and delete users)
  • Group Manager: Can manage groups (create, edit, and delete user groups; assign users to groups)
  • Room Manager: Can create, rename, and delete top-level data rooms; can specify any storage space restrictions (quotas) for these data rooms
  • Auditor: Can view the audit log and run reports using the reporting tool. The audit log records all user activities on DRACOON.


Save, share and manage your files in a GDPR-compliant manner for 14 days for free!

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