The way information flows and data is transferred at companies is subject to constant change. Gone are the days when knowledge management was limited to e-mail traffic and file storage on a central server. As data quantities increase, the need for modern data transfer platforms grows.
The demand for fast, easy-to-use, yet highly secure options for sharing files and information is constantly growing. In addition to using cloud computing, companies are primarily interested in concepts such as document management, file sharing, collaboration tools, and data transfer methods. All of these subtopics explain the world of data transfer’s evolution from ad hoc data transfer to enterprise file sync and share solutions.
Cloud-based services usually refer to Internet-based IT solutions offered by a service provider, although self-hosted cloud solutions are also conceivable.
The major advantage of a cloud is that the user doesn’t have to worry about operating the infrastructure – the provider is responsible for security, availability, maintenance, and updates. Using a cloud is therefore much more secure and cost-effective than operating your own IT infrastructure.
Collaboration tools are another form of electronic data transfer. A key feature of collaboration software is the ability to share and collaborate on documents and files. For example, a number of online collaboration tools use a central storage solution that allows project managers and administrators to specify individual access rights.
Sharing, distributing, and synchronizing files is now commonplace at many organizations. But the fact that this is often carried out using methods not approved by the IT department is a source of aggravation for IT administrators. Files the company has a vested interest in protecting are still being shared in unencrypted form using public cloud services such as Dropbox, Google Drive, and others.
This security issue became increasingly problematic over the years, prompting the research and advisory company Gartner Inc. to create a new product category in 2014 – enterprise file sync and share, or EFSS for short.
A cloud-based system for managed and secure enterprise data transfer between users, customers, and business partners requires effective encryption technology. Appropriate solutions ensure that documents and other files can be transferred and used securely.
Platform-agnostic clients make universal data transfer possible on devices of all kinds – whether via browser-based solutions or in apps on smartphones and tablets.
File sharing is a method of saving and distributing files of different sizes online.
In this context, data security plays an essential role. A modern file sharing system must use end-to-end encryption. This ensures that only the recipients and senders of files have access to the file’s contents.
New legislation such as the GDPR, authorization policies in sensitive departments, and modern working methods require companies to rethink their approach, however – enterprise file services including sync and share can be introduced parallel to the existing file server and offer numerous advantages.