The flow of information and data exchange in businesses is constantly changing. The times of knowledge management limited to email exchange and data storage on a central server lie in the past. With increasing data quantities, the need for modern data exchange platforms is growing.
The demand for fast, easy-to-handle and nevertheless highly secure data and information exchange options is constantly growing In addition to the usage of cloud computing, concepts such as document management, filesharing, collaboration-tools and data transmission technologies have become ever more important. All these aspects are a part of the general term "data transfer".
Cloud-based services are internet-based IT-solutions, offered by a provider. Self-hosted cloud solutions are also possible.
The big advantage of a cloud is that the user does not have to worry about the infrastructure management anymore – it is the provider’s job to take care of the security, availability, maintenance and care. Using a cloud is by far more secure and cheaper than operating an own IT-infrastructure.
A further means of electronic data transfer are collaboration tools. A key feature of collaboration software is the ability to share and exchange documents and files. For example, a number of online collaboration tools use a central storage solution where individual access rights can be defined by project managers and administrators.
Sharing, distributing and synchronising files has become a part of everyday work in many companies. However, this often happens without the consent of the IT-department putting them in an uncomfortable situation. Even today, security relevant files are often exchanged via unencrypted public cloud-services such as Dropbox, Google Drive & Co.
This safety problem has become ever more pressing over the years, so that the research and advisory firm Gartner created a new product category in 2014: Enterprise File Sync and Share, in short EFSS.
A cloud-based system for a structured and secure data transfer in companies, between users, clients and business partners, requires an effective encryption technology. Such solutions guarantee that documents and other files can be safely transferred and used.
Platform independent clients enable a universal data transmission to all kinds of terminal devices – no matter if within the browser or in apps on smartphones or tablets.
Filesharing is a method to share and store files of various sizes online.
New laws such as the GDPR, authorization controls in sensitive departments and modern work require a new way of thinking within the company: An Enterprise File Service including Sync and Share is introduced parallel to the existing File Server and offers numerous advantages.